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Notice #1 Michaelmas 2016

Extra Curricular Activities 2016 – 2017

BAJS Sept-Dec 2016 menu

BAJS PARENT DATA FORM                                      – to update your contact information etc. You may return it via email to admin@bajs.edu.tt

BAJS OUTING CONSENT FORM                               – This requires your signature. You may print it and return it with your child OR

           scan and return via email to admin@bajs.edu.tt

 

THE PARENT TEACHER ASSOCIATION 

A vibrant PTA supports most of the School’s projects. They organise workshops, lectures, outings of interest to parents and raise funds for some of our most pressing needs.

Examples of PTA projects include:

  • Computer Laboratory
  • Paved forecourt and parking lot
  • Classroom Furniture
  • Professional Development Scholarship
  • Books for the Library

computer room new

 

PTA EXECUTIVE 2019 – 2021:

Position  Name  Contact No.  Email Address
President Rhonda Julian 387-1220 rhondajulian@hotmail.com
1st Vice President Marlon Jackson 740-2778 marlonagjackson78@yahoo.com
2nd Vice President Ria Julian 396-6784 ria.julian@iomcaribbean.com
Treasurer Esan Reason 758-9191 esan.reason@gmail.com 
Secretary Danielle Williams-Barrimond 791-3354 phylly2118@live.com
Assistant Secretary Carla Ali 797-2429 carlamcali@yahoo.com
PR Officer Jenny Smart 764-5911 naturaldarkie@gmail.com
HSSE Camlyn Victor 749-8890 camphill@live.com
Staff Rep Kyla Nancoo 624-1177 knancoo@bajs.edu.tt
Staff Rep Sheryl Ann Embleton 624-1177 sherylannn26@gmail.com
Lead Parent Rep (upper school) Dianne Pancho 779-4223 diannepancho03@gmail.com
 Lead Parent Rep (lower school)  Elizabeth Spencer 362-9378  lizbizcs@gmail.com

 

Policies

 

HOMEWORK

homework2

 Guidelines for Parents

1. Homework is an integral part of a student’s school experience. Its purpose is to develop responsibility, reinforce skills, expand knowledge and generally help the student become increasingly independent and involved in the learning process.

2. Homework is introduced gradually and expectations rise as the students mature. Teachers carefully select for homework an appropriate set of tasks to support short or long-term goals with the emphasis on different objectives at different levels.

3. Teachers will inform parents about their specific requirements and the homework routine they wish to establish. The following outline represents the average recommended guidelines. These will vary according to the student’s ability and application:

Prep 1      Parents should read with students and review number facts every day.

Prep 2     Mathematics or Language daily — Reading and spelling daily 20 minutes to 45 minutes

Form 1    Mathematics or Language daily — Reading and spelling daily 30 minutes to 60 minutes

Form 2   Three (3) Mathematics, Three (3) Language and one (1) each of other subjects weekly 30

Form 3   Four (4) Mathematics, Four (4) Language and one (1) each of other subjects weekly 45

Form 4   Mathematics, Language and at least one (1) other subject daily 2 hour to I ¼ hours

Form 5   Mathematics, Language and at least one (1) other subject daily 2 hours

 

4. Teachers will monitor homework for quality and completion and will notify parents if a student neglects to fulfil assignments.

5. Parents can also help in establishing effective homework habits:

a) Provide your child with a quiet, suitable place for study, free from distractions such as television and radio.

b) Establish a routine time in the afternoon in which homework is done.

c) Ask each day about assignments and check to see that they are completed.

d) Notify the teacher if any problems arise, or if the child is spending an excessive amount of time doing homework.

e) If homework fills only part of the normal time, the child could review the day’s work or spend the time reading.

 

EXAMINATIONS

There are no formal examinations in Prep 1 and Prep 2. Students in Form 1 to Form 4 write examinations twice a year at the end of the first and third terms.

NB: Students in Form 5 will only write examinations at the end of the first term and are no longer

required to write examinations at the end of term in the third term. However, ALL assignments and tests undertaken during that term, count toward the term and examination marks, and their overall eligibility for academic prizes.

There are no examinations at the end of the second term except for Form 5 pupils who write the Secondary Entrance Assessment (S.E.A. examination.)

In June, in addition to internal end of term examinations, students in Forms 1 to 4 write the National Test which is externally set and marked by the Ministry of Education.

It is expected that parents will reinforce the importance of each examination subject, and encourage thorough preparation and revision.

Should a student be unavoidably absent for an end of term examination, a written excuse is required and should be accompanied by supporting documents, e.g. a doctor’s certificate. In such a case, wherever possible the student will write a make-up examination on another day. Should this not be possible despite the best efforts of the school, the absence of these marks can impact on the student’s overall grade and his/her eligibility for an academic prize at the end of the year.

It is the policy of Bishop Anstey Junior School that examination papers/scripts (questions and answers) may be viewed by appointment, with the class teacher, in order to identify any strengths/weaknesses observed therein. These documents however, are not to be removed from the school’s premises so as to preserve the confidentiality and validity of the examination questions.

 

TERM REPORTS

 

A mid-term and an end of term report are prepared for each student in the first and third terms. Progress reports are prepared for Form 5 students in the second term prior to the S.E.A. examination. End of Term reports are prepared for all students (Prep I to Form 4) in the second term.

Parents may come to the school to discuss their child’s report, comment on his/her progress and seek assistance and guidance if they are worried about any aspect of his/her development. Form teachers may also ask parents to come into the school if they are concerned about any aspect of a student’s academic performance or behaviour.

 

 

DISCIPLINE 

 

Students are expected to conduct themselves in an orderly manner at all times. Our positive behavioural support system is as follows:

Students are given recognition and rewards which include:

Verbal Praise, Greetings and Other Acknowledgement

Stickers and Positive notes

Student’s work on display

Thank You Slips/Notes

Certificates of Merit and Progress Cups

Student of the Month and Prefect of the Month

Character Cards to reinforce values (e.g. Honesty, Responsibility, Caring, Courtesy, Co-operation, Integrity, Tolerance.)

 

Unacceptable behaviour includes:

1. Stealing

2. Cruelty, bullying of others

3. Truancy, excessive absences, excessive late coming

4. Disobedience, impertinence, defiance, impudence

5. Defacing/destroying school material or property

6. Untruthfulness, cheating

7. Obscenity, profanity.

8. Inattention, disorderliness, carelessness in homework or classwork

9. Fighting, aiding and abetting fighting, being quarrelsome, throwing temper tantrums

10. Bad manners

Acts of indiscipline will be dealt with at the school’s discretion based on the severity of each incident in the following ways. Parents are kept apprised of the situation via notifications, written or oral, in order to support the process and formulate intervention strategies. Consultation with an expert will be recommended as necessary. Restorative justice may be introduced in appropriate instances to repair relationships damaged by inappropriate behaviour.

 

1. A warning from the teacher.

2. The student will be reprimanded or scolded should the behaviour continue.

3. If the offending behaviour persists, the student shall be kept apart from other students within the classroom.

4. Privileges shall be withdrawn should the student fail to heed warnings, reprimands or separation.

5. Pink Slips (Infant and Junior Dept.), Order Marks, Conduct Marks or Detentions

 

(Junior Dept.)

 

• PINK SLIPS are given for unacceptable behaviour so that parents can be notified immediately. They are asked to sign and return the Pink Slip.

• ORDER MARKS are given for poor work or minor misdemeanours such as – having no P.E./Dance clothes without an excuse, repeated behaviours after a pink slip has been returned.

• CONDUCT MARKS are given for extremely unacceptable behaviour.

6. Warning by the Principal after two (2) detentions. Parents contacted and apprised of the situation. Intervention as necessary.

7. Suspension after three (3) detentions.

8. Warning by the Principal after two (2) suspensions.

9. EXPULSION AFTER THREE (3) SUSPENSIONS.

 

The following structure of consequences shall apply:

If the behaviour is repeated after 1 pink slip – Meeting with teacher and parent

3 PINK SLIPS – Meeting with Principal, Teacher and parent

4 ORDER MARKS (Forms 2-5) – 1 Detention

1 CONDUCT MARK – 1 Detention

3 DETENTIONS – Two day suspension

3 SUSPENSIONS – Expulsion

 

 

 

 

 

DETENTIONS

 

Detentions are given after four (4) Order Marks, or one (1) Conduct Mark. Students will be given a written notice to inform their parents and will be expected to stay late on a Thursday, from 2:00 p.m. to 3:00 p.m., supervised by a teacher on duty.

 

Parents are expected to support the School in teaching students that there are consequences for inappropriate or unacceptable behaviour. Absence from detention will be considered an act of defiance and may result in a further Conduct Mark.

 

 

ABSENCE, PUNCTUALITY AND REGULARITY

 

1. Punctuality is expected at all classes and events.

2. All students are expected to attend school every school day, as well as all school functions such as Church services, Sports Day and Swim Meet except in the case of illness. If the student is expected to be away for more than two (2) days, the school office must be notified before hand.

3. On the return to school after any absence, a note must be sent to the form teacher.

4. If a child has to be away from the school during school hours, a note must be sent by a parent/guardian to that effect. These children must be signed out by a parent/guardian or authorised person, in the book provided by the security on the bridge for leaving the premises.

5. We expect that parents will plan family holidays during the school vacation, otherwise, the school just be informed in writing in advance. In such instances, it is the parents’ responsibility to ensure that the syllabus is covered by their children.

 

 

ARRIVAL AND DEPARTURE

 

School starts at 7:45 a.m. and ends at 1:45 p.m.

 

1. Parents are to ensure that students are brought to school on time.

2. Students should be dropped off and collected in the parking lot close to the bridge. On arriving at school, students are to take their bags and lunch kits to their classrooms and return to the forecourt.

3. After 7:45 a.m., ALL students will be required to go to their class independently. Parents can communicate with the teacher in person after 7:45 a.m., if a previous appointment had been made. However, a note explaining lateness should be sent in the child’s homework notebook, in order to minimise the disruption of teaching time for the rest of the class.

4. At break time and after the second lunch bell, students should remain outside in the driveway or on the forecourt. They will be allowed in the classrooms only if it is raining. For safety, ball games and wild play are prohibited on the forecourt at any time.

3. Students are allowed to remain in their classrooms fifteen minutes after dismissal to ensure that they have all their books and belongings. The use of a classroom after 2:05 p.m. is only authorised when there is direct teacher supervision.

4. Children should be collected promptly at the end of the school day, unless they are involved in after-school activities. Students waiting for parents or drivers will be supervised by a teacher until 3:00 p.m. Juniors (Form 2 to Form 5) may study quietly while they wait.

5. The school’s responsibility for children commences from 6:30 a.m. and ends at 3:30 p.m. Parents are responsible for ensuring that their children are dropped off and picked up within these times.

6. Parents are allowed to make direct contact with their children when school is in session (7:45 a.m. to 1:45 p.m.) strictly and only with the permission of the school’s administration. Any contact, including during break and lunch, must be made through the school office.

 

 

UNIFORMS & PERSONAL HYGIENE

 

1. Uniforms (clothing and shoes) must be clearly labelled, clean, tidy and complete at all times.

2. Shoes must be plain black (without any markings) and should be clean and in good repair. Shoelaces must be tied. Plain white socks for girls and plain black socks for boys must be visible (at least two inches above the ankle).

3. House buttons must be worn on the left collar.

4. Girls with pierced ears may wear small sleepers or very small gold or silver studs (only one pair).

5. Besides earrings, the only jewellery allowed is a non-alarming watch with a plain, discreet (black, brown, gold or silver) band. N.B. Analog watches are recommended over digital watches.

6. Girls – Hair longer than shoulder length must be neat and tied back. Boys – Hair should be short, simple and well groomed. Janked, curled, rolled or plaited styles are prohibited as well as markings, letters or shapes. For e.g. Mohawks are unacceptable. Boys with long hair for religious or cultural reasons must wear their hair neat and tied back in one. The school reserves the right to determine the required standard of neatness. Dyes and colourings are prohibited.

7. Nails must be neatly trimmed, natural and unpainted or decorated.

8. Strict personal hygiene must be practised at all times. Chewing gum is prohibited on the school compound.

9. A student attending school out of uniform or with an incomplete uniform (P.E. uniform included for Forms 2 to 5) must bring a written excuse.

10. Only personal underwear is to be worn under the uniform. Swim suits, gym or P.E./Dance clothes (Forms 2-5) are to be carried separately and changed into when needed.

 

 

FIELD TRIPS

 

Field trips are an essential part of the school programme. These are usually organised each term and attendance by all students is expected. Written consent from a parent or guardian is unconditionally required for the student to take part. Form teachers will inform parents if there is an entrance fee or transport charge.

 

STUDENT OUTINGS

 

POLICY

 

Student outings play an important role in the development of well‑rounded students. Teachers are encouraged to schedule appropriate outings within the context of the curriculum at least once per term.

 

AUTHORITY

 

The School’s Board of Management has the authority to entertain applications for a waiver of the student outing policy.

 

The following factors must be considered in the planning of an outing:

 

i. The closeness in time to other trips

ii The School calendar (including special events)

iii The number of students and teachers involved

iv The ability to provide instruction for classes of the teachers going on the outing

v The cost to the students and/or the School

 

Cub Scouts and Form 5 students ONLY are permitted to attend outings involving water sports in natural or man‑made pools, rivers and the sea.

 

FORM 5 TOBAGO TRIP (TERM 3)

 

(a) The co-ordinating teacher is responsible for these students.

(b) A student to adult ratio of 4:1 is required.

(c) Adults should include a medical attendant from the parent body and at least

(d) A student to lifeguard ratio of 18:1 is required on water outings. Students

(e) Parents are responsible for student drop off and pick up at the airport.

(f) Teachers/School cannot be responsible for students travelling subject to load.

 

Cub Scouts ONLY are permitted to attend overnight outings.

 

CUB SCOUTS

 

(a) Applications must be made to the Scout Association of Trinidad and Tobago at least six (6) weeks before the camp.

(b) A copy of the approval form must be submitted to the Principal at least 14

(c) The Scout Leader is required to follow the PROCEDURE outlined below.

 

GENERAL OUTING PROCEDURE

 

1. The teacher submits an outing request to the Principal indicating the date, intent, hours, plan and means of transportation at least 7 days in advance of the trip (with the exception of events with late notification).

2. The Principal acts on the request.

3. The coordinating teacher is responsible for checking weather and facility conditions prior to the outing.

4. The coordinating teacher is responsible for the safety of the children during the outing and has the discretion to exclude students who are unruly during normal class activities.

 

5. If the trip is approved, the co-ordinating teacher proceeds with the following steps:

 

a. The coordinating teacher informs parents, via consent form, in writing, at least 7 days before the trip.

 

b. The coordinating teacher arranges for adult chaperones, ensuring that the student/adult ratio is appropriate for the developmental level of the students. The following ratios apply:

Prep 2 4:1

Prep 1 4:1

Form 1 5:1

Form 2 5:1

Form 3 6:1

Form 4 6:1

Form 5 8:1

 

c. The coordinating teacher notifies the specific Staff, whose timetables may be disrupted, at least 2 days in advance about the trip time and the students involved.

d. The coordinating teacher prepares a complete first aid kit/bag before the trip.

e. The coordinating teacher ensures that written, signed permission slips returned by the parents /guardians are on file before any child goes on the field trip.

f. The coordinating teacher supplies the Principal with a contact number for the duration of the “outing” (cell phone of teacher or accompanying parent).

g. On the day itself, the coordinating teacher provides the school office with a list of students, parents and teachers who will be attending.

h. ON ANY OUTING, NO STUDENT WILL BE RELEASED INTO THE CUSTODY OF AN ADULT OTHER THAN HIS/HER PARENT UNLESS PRIOR PROPER PARENTAL PERMISSION HAS BEEN GIVEN IN WRITING.

 

 

CHEATING

 

Any student found cheating in an end of term examination will have all or some marks deducted from the total for that particular examination. Such a student will be issued with an automatic conduct mark and be struck-off the prize-giving listing for the corresponding academic prize giving. Parents will be informed immediately.

 

STEALING

 

Prep 1 to Form 3

 

• A stern warning to the student

• Meeting with the parents

• Suspension for second offence

• Community Service

 

Form 4 to Form 5

 

• Meeting with the parents

• Immediate suspension

• Community Service

 

PROPERTY

 

1. Children are expected to respect school’s property and the property of others. Accidental or intentional damage must be reported promptly to the school office and the items must be paid for or replaced. Students must keep the environment clean and tidy at all times.

2. The Government of Trinidad and Tobago supplies text books to children of Forms 1 to 5 via a Textbook Rental Programme. On entering Form 1, parents are required to sign an agreement with the school, to ensure that these texts will be kept in good/reasonable condition, slight wear and tear excepted, as they must be returned at the end of the school year. Any lost or damaged text book must be replaced by the parent.

3. All clothes and possessions must be clearly marked with the owner’s name. Students are to be encouraged to take responsibility for their belongings. School personnel can only give assistance where items are labelled.

4. Any teacher’s or other student’s desk or property is to be respected as private property. Students are forbidden from eating, drinking or sitting on or at the teacher’s desk.

5. Cellular telephones, personal toys or games, including electronic personal hand-held devices, are prohibited items. If brought to school, these items will be confiscated by the teacher and can only be collected by parent/guardian from the school’s office at the end of the respective school term. Damage or loss of cellular telephones, personal toys or games occurring on the school’s compound and/or while the item is in the school’s possession shall be outside of the school’s responsibility and school will not be liable. The use of cellular telephones by students is strictly prohibited.

 

EXERCISE BOOKS

 

B.A.J.S. school-crested exercise books and/or plastic covers are sold at school. These are colour-coded to provide uniformity and consistency throughout each class. All students are expected to use these exercise books or covers for all subjects.

Mathematics – Green Science – Blue

Language – Orange Social Studies – Purple

Penmanship – Pink Geography – Red

Scripture – Yellow

 

HOMEWORK

 

1. Homework is any assignment to be completed outside of class.

2. Homework is given on a regular basis at the teacher’s discretion.

3. Homework is recorded in the Homework Note Book, which must be signed every day by the teacher and the parent.

4. Parents are to ensure that the assigned work has been properly completely.

5. Parents must initial homework assignments.

6. Parents are asked to monitor the work that children are given and to sign the homework book when the task has been completed. Parents and teachers may use this book to communicate with each other except where sensitive topics are concerned.

7. Homework must be presented on the date due, or a written excuse must be sent from the parent/guardian. In the absence of a written excuse, the student will be issued a slip for unsubmitted homework in the first instance. Should the assignment remain unsubmitted on the following school day, an Order Mark shall be issued to the student.

 

 

OUT OF BOUNDS

 

Students may enter a classroom, other than his/her own, only with the Form Teacher’s permission. Parents and visitors may enter a classroom only if invited by the Form Teacher or Specialist Teacher.

Specific permission from a Teacher is required to enter any of the following areas:

School Office, Staff rooms, Music room, AV room, Computer room, Library, Pan room,

Math/Science Lab, Reading/Writing room, Sick room, Games field.

Students may proceed beyond the perimeter fence only if accompanied by a Teacher.

 

FOR SAFETY, STUDENTS ENTERING THE CARETAKER’S QUARTERS, PLAYING ON THE GALLERY OR MOVING BEYOND THE WHITE LINE WHERE THE TEACHERS’ CARS ARE PARKED IS PROHIBITED.

 

 

 

 

POLICY

 

It is the policy of the School that all school fees must be paid on time since operating expenses are, in the main, funded from fees received. This policy has been designed to ensure that fees are paid when due and that appropriate mechanisms are put in place to cover the cost to the School caused by late or non‑payment of fees.

 

PROCEDURE

 

1. Fees are due and payable on the first day of each new term. However, a grace period of two weeks (from the first day of the term) will be allowed for fees to be paid.

2. The school office will be opened during the hours of 7:00 a.m. to 11:00 a.m. on the two working days immediately preceding the beginning of each new term in order to facilitate the early payment of fees.

3. Within 48 hours of the expiration of the two-week grace period, a letter will be sent to all parents who have not paid fees, requesting that they remit the fees within 48 hours of the date of the letter.

4. If fees are not paid at the end of that stipulated 48-hour period, the affected child/children will not be permitted to attend any further classes until all outstanding fees are paid.

 

5. All fees paid after the two-week grace period will attract an interest charge of 2% on the outstanding balance. The outstanding fees plus the interest charge must be paid in full before the affected child/children will be permitted to return to classes.

 

6. The school budget is based on students’ ANNUAL fees. In an effort to assist parents, the Board has kindly agreed for fees to be paid in instalments (three terms). Therefore, even if students are withdrawn during the academic year fees must still be remitted for the entire school year.

 

AUTHORITY

 

The Principal is the only official in the School with the authority to entertain applications for waiver of this policy.

The Principal in exercising her discretion as to whether to permit a waiver of this policy must take into account the following factors:

 

(a) The history of the parent with respect to the payment of fees. Parents who have been habitual late payers will not normally be given any concessions.

(b) The reason for the inability to make the payment. Vague reasons such as “financial circumstances” are not acceptable. Reasons such as sudden major illness or destruction of a home by fire may be considered valid.

 

 

JUNIOR GIRLS (Form 2 to Form 5)

 

White uniform blouse, school tie, navy blue gored skirt (knee length), plain white socks and plain black shoes.

The knot of the tie should be worn at the first button and the tie should end in line with the shirt.

Hair adornment ‑ plain black or white.

Any vest or brassiere worn under the white shirt must be white, black or neutral ONLY.

Cotton tights or knickers (dark-coloured and knee-length or shorter) should be worn beneath the school skirt.

 

PREPATORY GIRLS  (Prep 1 to Form 1)

Uniform chequered dress with matching knickers, white socks and black shoes.

Hair ribbons if worn, must match uniform dresses.

 

JUNIOR BOYS (Form 2 to Form 5)

White uniform shirt‑jac, navy blue shorts, black socks, and plain black shoes.

Shorts must end just above the knee.

 

PREPATORY BOYS 

Uniform chequered shirt jac, navy blue shorts, black socks and plain black shoes.

Shorts must end just above the knee.

 

ALL BOYS

 

Any white or black t-shirt/vest worn under the school shirt must be completely concealed.

Vest must be tucked inside the pants at all times.

Underwear (boxers) must be shorter than school or P.E. pants.

 

PHYSICAL EDUCATION (P.E.) UNIFORM

 

White T‑shirts with school logo, shorts in house colours and black athletic shoes.

P.E. uniform (Forms 2 to 5) should be worn only for P.E. or dancing periods and changed immediately thereafter if the class is scheduled before lunch. If the P.E/Dance class is scheduled after lunch, students are allowed to remain in the P.E. uniform.

T‑shirts and strings attached to shorts must be tucked inside.

Prep 1 – Form 1 students must wear their P.E. uniforms to school on the appropriate days.

 

 

ASSEMBLY 

 

Student prayer assemblies are held every morning. They are led by the Anglican Parish Priest, Principal, Members of Staff or individual classes. Spirituality is an important part of our school curriculum. It sets the tone for our daily activities. Therefore, parents are asked to ensure that their children arrive on time so that they can participate in the daily assemblies.

 

RELIGIOUS INSTRUCTION

 

Bishop Anstey Junior School is an Anglican school, run by a Board of Management appointed by the Bishop of the Anglican Church in the Diocese of Trinidad and Tobago. All students attending the school are required to participate in our morning assemblies, church services and religious instruction.

 

NUTRITION

 

Parents are encouraged to provide healthy choices for their children. Our School Cafeteria prepares hot lunches every day. A menu is distributed monthly in advance.

 

 

SECURITY 

 

When school is in session, our Security System is in place. On entry to the compound, the guard will ask visitors their names and the purpose of their visit for clearance with the office. The visitors will be issued a badge (to be returned on departure) and asked to sign a register, stating their name, purpose, time in and time out.

 

EMERGENCY PROCEDURES

 

Emergency evacuation drills take place regularly. In the event of fire or other hazards the students are trained to leave the buildings immediately as the alarm is sounded. Students and staff assemble in the parking lot on Ariapita Road, or, alternatively, on the playing field (exit to Fondes Amandes Road). In case of any real emergency the school office will notify the PTA Executive and PTA class representatives who will advise the parents of the children of the various classes through the Emergency Contact Tree.

 

The media will also be notified.

 

SICK CHILD PROCEDURES 

 

If a child becomes ill while in school, the class teacher determines if the child needs to be picked up. If the child needs to be picked up the office will be informed and the parents contacted to collect their child. When the parent arrives the bridge will contact the office and the child will be sent down to the bridge, or if the child is unable to walk to the bridge, their parent/ guardiun will be sent to the office to collect the child.

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